> For the complete documentation index, see [llms.txt](https://docs.poweromni.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.poweromni.ai/en/administration-and-configuration/artifacts/files.md).

# Files

The **Files** menu is the centralized repository where you store and organize documents that will be used as a knowledge base by your AI Agents. This is the core of the functionality, ensuring that the AI responds with internal and company-specific information.

<figure><img src="/files/zERmVbqXswAcaYQwMREI" alt=""><figcaption></figcaption></figure>

#### Purpose

The documents uploaded here are processed exclusively by the **"File Reader" Connectors** and can only be accessed by Agents that have the appropriate permission.

* **Governance:** Folder organization allows you to apply access permissions and security restrictions, ensuring that Agents from one department do not access confidential documents from another.
* **Contextual Knowledge:** Enables Agents to answer complex questions about policies, contracts, manuals, and internal data based on your official documentation.

### Organization and Content

The Files screen displays the folder and document structure, similar to a file explorer:

<table><thead><tr><th width="177">Item Type</th><th>Description</th></tr></thead><tbody><tr><td>Folders</td><td>Used to logically organize content (Ex: Administrative Area, HR, G4). Folders are the main way to segregate access by permission.</td></tr><tr><td>Documents</td><td>Individual files (Ex: .doc, .pdf, .docx, .html, .java, .json…) that the AI will read and index.</td></tr></tbody></table>

### How to Manage Your Files

You have the following actions available on this screen:

* **Import Files:** Allows you to upload documents from your machine to the repository.
* **New Folder:** Creates a new folder to organize content and segment permissions.
* **Filters, Select All, Deselect All:** Tools for managing large volumes, facilitating batch actions such as deleting multiple files.

{% hint style="info" %}

### Essential Next Step

After uploading the documents, you must create a **"File Reader" Connector** and link it to the appropriate Agents. Without this link, the Agent will not be able to access or use the documents.
{% endhint %}